Supply-Chain Tools
Cascading the Supply Chain
BOMcheck is designed to cascade down the supply chain so that all tiers in the supply chain can benefit from using the same system to gather declarations from their suppliers and provide declarations to their customers. BOMcheck provides mapping tools and product assembly tools which allow declarations to roll-up throughout the supply chain. For example, Part A from Supplier (a) is called Part B at Supplier 1 and assembled into Assembly C by Manufacturing Customer A. The tools on BOMcheck link Part A, Part B, and Assembly C together and therefore ensure efficient and cost-effective management of product regulatory compliance across the entire supply chain.
Companies at all points in the supply chain should reference to their own part numbers when using the declarations tools, mapping tools and assembly tools. For example, a supplier should make a parts declaration using their own part number and then use the mapping tool to map the supplier part number to the customer part number if required. Similarly, a contract manufacturer should create an assembly using their own internal part number and then map their assembly number to the customer part number if required.
Invite Suppliers to BOMcheck
This animation explains how a Manufacturer Suite account (Super User) can upload a list of suppliers, find and match suppliers already in BOMcheck and send a customised email to invite suppliers who are not in BOMcheck yet, monitor progress of your supplier invitation list and send email reminders.
Your supplier list must contain the supplier company name in column 1 and the supplier email address in column 2. BOMcheck will automatically match any BOMcheck supplier name which has the same email extension, and will also display similar BOMcheck supplier names which you can choose to match manually. If a supplier in your list is automatically matched (by same email extension) to an existing supplier in BOMcheck or you manually match the supplier to a BOMcheck supplier name then your email invitation is not sent to this supplier and the match details are provided in the supplier list which you can download from BOMcheck.
BOMcheck provides a draft email message which you can edit / amend to invite suppliers who are not in BOMcheck yet to join by your required date. You can also choose to attach a PDF document to your invitation email (for example, your company's purchasing policy for suppliers to comply with RoHS and REACH). The invitation emails are sent from notifications@bomcheck.net and include your email address in cc so that suppliers can reply directly to you if required.
The percentage complete status of your supplier list is displayed in your confidential BOMcheck Super User Account and is updated whenever a new supplier joins BOMcheck with an email extension which matches to a supplier on your list. For example, if your supplier list has sent out an email invitation to F.Smith@TopCapacitor.com and then P.Jones@TopCapacitor.com sets up a supplier account on BOMcheck, then BOMcheck will update your supplier list to show that Top Capacitor is now a member and you can start sending requests to them to make declarations for their parts in BOMcheck. You can download your updated supplier list to see the match details (BOMcheck Supplier Code, company name and address, etc) for all suppliers in your list, including suppliers who were already in BOMcheck and so an invitation was not sent.
Deleting Supplier Lists
You can delete your supplier list from BOMcheck at any time. For example, you can delete your supplier list once all suppliers in your list have joined.
If a supplier does not join BOMcheck by the date required then BOMcheck will send a first reminder email to the supplier after one week, a second reminder email after two weeks and a third reminder email after three weeks. If the supplier still has not joined BOMcheck then you should escalate to senior management for action.
Send Requests to Suppliers
BOMcheck allows you to launch customised requests for compliance data from multiple suppliers and part numbers in one swift action. Once launched, BOMcheck will not only send a request for the data to be provided, it will also take care of the follow-up communications if data has not been provided, as well as automate all future requests as restricted and declarable substance lists are updated.
There are two alternatives for sending requests to suppliers in BOMcheck.
- Send requests to suppliers by uploading a part list
- Send requests to suppliers while entering a BOM/assembly
Using a Parts List
Go to ‘Account overview’ and the tab ‘Send requests to suppliers’:cd bom
Enter a reference of your choice for the request and attach a parts list with the following format:
- Column A: Part number
- Column B: DUNS number of supplier you are requesting data from
- Column C (optional): Part name
Save the file as a Unicode text file (.txt) for successful upload.
Customise your request by selecting the restricted/declarable substance lists that you wish your supplier(s) to declare the attached parts against.
BOMcheck will automatically re-survey your suppliers of the attached parts for all regulations you request, every time an update to any of the lists are made.
TIP
‘Other regulatory requirements’ include substances listed on restricted/declarable substance lists such as POPs and US TSCA that are not large enough lists to have their own section in BOMcheck. ‘Industry substance restrictions’ include substances that are not yet regulated/declarable but that industry wants to collect data for and monitor, such as Beryllium and Beryllium compounds.
The full list of restricted and declarable substances in BOMcheck can be downloaded from https://www.bomcheck.net/en/suppliers/restricted-and-declarable-substances-list
The next stage is selecting the message that will be sent to your supplier with the request. So that the supplier can identify the part numbers, indicate if the part numbers requested are your part numbers or their part numbers – if they are your own part numbers and you want the declarations made to be confidential only to you, you should select ‘Make part numbers confidential to us’. In the middle column, you should indicate the type of declaration you wish your supplier to make – a Regulatory Compliance Declaration (RCD) or a Full Material Declaration (FMD). Alternatively, you can request an FMD if available and if not, request that the supplier provides an RCD.
Select the date required and click ‘Send message and parts list to supplier’.
Using a BOM/Assembly
In the process of creating a BOM/assembly in BOMcheck, if one or more of the parts you have included in your BOM/assembly is not yet declared or available to you in BOMcheck you will be given the option to request the data straight from the assembly tool.
When the following notification is displayed, click ‘Send requests to suppliers’. This will auto-populate the fields needed to generate a request in BOMcheck based on the BOM/assembly file you used when creating your BOM/assembly.
You will be taken to the ‘Send requests to suppliers’ tool where you will see that the reference and part list have already been populated/attached based on the BOM upload file.
Customise your request by selecting the restricted/declarable substance lists that you wish your supplier(s) to declare the attached parts against.
BOMcheck will automatically re-survey your suppliers of the attached parts for all regulations you request, every time an update to any of the lists are made.
TIP
‘Other regulatory requirements’ include substances listed on restricted/declarable substance lists such as POPs and US TSCA that are not large enough lists to have their own section in BOMcheck. ‘Industry substance restrictions’ include substances that are not yet regulated/declarable but that industry wants to collect data for and monitor, such as Beryllium and Beryllium compounds.
The full list of restricted and declarable substances in BOMcheck can be downloaded from https://www.bomcheck.net/en/suppliers/restricted-and-declarable-substances-list
The next stage is selecting the message that will be sent to your supplier with the request. So that the supplier can identify the part numbers, indicate if the part numbers requested are your part numbers or their part numbers – if they are your own part numbers and you want the declarations made to be confidential only to you, you should select ‘Make part numbers confidential to us’. In the middle column, you should indicate the type of declaration you wish your supplier to make – a Regulatory Compliance Declaration (RCD) or a Full Material Declaration (FMD). Alternatively, you can request an FMD if available and if not, request that the supplier provides an RCD.
Select the date required and click ‘Send message and parts list to supplier’.
You will be able to view the status of your request under ‘Work List Status’ as well as delete or update the work list as necessary:
You can also view the compliance status per part number within the request by clicking the reference to expand the work list.
Clicking ‘View’ on the right-hand side will take you to the summary compliance data page for all parts with available data in the request.