General Questions

Why can't I access the tools?

To be able to access the tools in BOMcheck you must first play the training webinar.

What's the difference between "Enter data" and "Enter BOM"?

The ‘Enter data’ section allows users to create declarations at the component/part number level.

The ‘Enter BOM’ section allows users to upload a BOM/Assembly parts list which BOMcheck uses to roll up and display the overall compliance status for the individual part number declarations (from the ‘Enter data’ section). The overall compliance status is automatically updated when any changes are made to the declarations for the individual parts.

How do I create a declaration?

To create a declaration, go to ‘Enter data’ > ‘Add declaration’ and select if you wish to create a Regulatory Compliance Declaration or a Full Material Declaration by clicking the appropriate tab.

You can create a declaration for one part by typing the part number, part name and part weight in the boxes or you can declare multiple parts with the same compliance status by uploading a parts list.

Follow the steps 1-5 as prompted and sign the declaration with your electronic signature (password) in step 5 to publish the declaration for your customer to view.

How do I declare multiple parts at once?

You can save time by grouping parts with the same compliance status in a single declaration. To create a declaration for multiple parts, go to ‘Enter data’ > ‘Add declaration’ and select if you wish to create a Regulatory Compliance Declaration or a Full Materials Declaration by clicking the appropriate tab.

Upload a parts list in Unicode text file format (.txt) containing the part number in Column A, part name in Column B (optional) and the part weight in Column C.

Follow the steps 1-5 as prompted and sign the declaration with your electronic signature (password) in step 5 to publish the declaration for your customer to view.

The declaration created will be associated with all part numbers in the uploaded parts list.

How do I update my declaration to include new substances?

There are 3 different options to update your declaration to include new substances.

1. If you are updating a specific declaration for one or more substances, go to ‘Account overview’ > ‘View/Update declarations’ and select the specific declaration by clicking ‘View’ on the right-hand side. You can then update the declaration by selecting ‘Update the declaration for this parts list’ at the bottom of the page.

This process allows you to review and make any updates to the declaration by following the steps 1-5. Remember to approve the updated declaration in step 5 for the updates to take effect.

2. If you are updating ALL declarations to one or more substances and all parts in all declarations have the same product scope, go to ‘Enter data’ > ‘Add declaration’ and the tab ‘Update ALL RCDs’.

Select the Product scope that applies to ALL parts. Please note, that you can only use this function if all your parts in all declarations have the same Product scope.

Expand the restricted/declarable substance list(s) for which you wish to update ALL your declarations by clicking the specific regulatory lists. Select the specific substances that you want to update and leave the other substances untouched.

In step 2 you will be able to change the confidentiality of ALL your declarations. Please remember to approve the update with your electronic signature in step 3 for the updates to take effect.

3. To update the SVHC compliance status in ALL declarations go to ‘Retrieve data’ > ‘Check REACH candidate list data’ and select the tab ‘My parts status’.

Start typing the SVHC you wish to update ALL your declarations for in the ‘Set my parts compliance status’ section. You can multiple SVHCs by clicking the ‘+’ on the right-hand side.

Once the SVHC(s) you wish to update ALL declarations for are listed, please select Yes or No to the query statement ‘Do all articles contain less than 0.1% of the substance?’.

If your response to the query statement is ‘No’, please also provide the Material Category in which the SVHC can be found for ALL parts by selecting from the drop-down list or selecting ‘Material category not known’ and update ALL your declarations by selecting ‘Update ALL RCDs’.

How do I update the part numbers/names/weights in my declaration?

Go to ‘Account overview’ > ‘View/Update declarations’ and select the specific declaration by clicking ‘View’ on the right-hand side. You will then be able to update the declaration by selecting ‘Update the declaration for this parts list’ at the bottom of the page.

Select ‘Yes’ to the question ‘Do you want to attach a new parts list to this declaration?’ and upload a new parts list. Ensure you include ALL parts that should be associated with a declaration in the new parts list, not only the additional/updated part numbers.

Remember to approve the updated declaration in step 5 for the updates to take effect.

How can I delete/obsolete my declaration?

Go to ‘Account overview’ > ‘View/Update declarations’ and select the specific declaration by clicking ‘View’ on the right-hand side. You will then be able to obsolete the declaration by selecting ‘Set status of this parts list to obsolete’ at the bottom of the page. Please note: you cannot delete declarations from BOMcheck.

How do I update an Assembly?

If you upload a new BOM parts list with the same overall Assembly part number as the existing Assembly/BOM, this will overwrite and replace the current Assembly/BOM.

During the BOM upload, you will be asked to confirm that you wish to replace the existing part numbers in BOMcheck.

Why can I not reference my supplier's parts in my BOM?

To be able to access/use/reference other BOMcheck users’ part declarations in BOMcheck, you must have a Super User Account.

When should I create a mapping?

As a supplier, you can create a mapping between one of your declared part numbers and one of your customers part numbers. This allows you to connect your customers part number to your own declared part number, so that you do not have to create a new declaration in BOMcheck for an already declared part, under your customers part number. Your customer will be able to search for their part number and it will link to the declaration you have already created for your own part number.

Why am I still receiving a declaration reminder?

BOMcheck sends automated declaration reminders if the request for data has not been fully completed.

• All part numbers in the declaration must match the requested part numbers exactly
• The declaration must include a response to all regulations requested by the customer
• The customer must be included in the confidentiality settings of the declaration

Why can my customer not view my declaration?

Your customer must be included in the confidentiality settings of the declaration to be able to view it in BOMcheck. You can update your confidentiality settings in two different ways:

1. If you want to include your customer in the confidentiality settings of a specific declaration, go to ‘Account overview’ > ‘View/Update declarations’ and select the declaration by clicking ‘View’ on the right-hand side. You can then update the declaration by selecting ‘Update the declaration for this parts list’ at the bottom of the page.

You can update the confidentiality settings in step 4 of the update process by selecting your customer in the list of Manufacturers. Hold ctrl to select multiple manufacturers. Remember to approve the update in step 5 using your password.

2. If you want to include your customer the confidentiality for ALL declarations, go to ‘Retrieve data’ > ‘Check summary compliance data’ and the tab ‘My parts status’. Select if you want ALL your declarations available to ALL manufacturers on BOMcheck or select the manufacturers you wish to include in the confidentiality for ALL your declarations. Apply the settings by selecting to replace or add to the current settings and confirm the update with your password.

Why can't I view my supplier's declaration?

Your supplier must include your company in the confidentiality settings of the declaration for you to be able to view the declaration(s).

Why am receiving an error message?

"Inserting this parts list will cause a loop?"

The error message is displayed when you are mapping a part number to another part number which will create a loop. Please create a ticket referencing the error message and attach the parts list you are uploading for review.

"Please correct fields marked in red?"

The error message is displayed when you have not filled in a mandatory field correctly. Please review the entire page for fields marked red and correct/populate as necessary.

"Part number #123 must be in basic Latin"

The error message is displayed when special characters are used such as ü, å, ä, ö etc. It may also occur if there is a miscellaneous space at the end of the part number/part weight in the file. Please review your file and upload again.

"The parts list file must include weight data in column 3 for all part numbers" The error message is displayed when a part number is not contained in Column C for all part numbers in the parts list. Please review your file and populate Column C as necessary.

Please see the FAQ on parts list formatting for further information.

"The following parts could not be found on BOMcheck:"

The error message is displayed when a specific part number from a supplier cannot be found. It may be displayed in the Retrieve Data tool or when creating a mapping. It indicates that the part you are trying to find or map a part number to has not been declared by the supplier (based on DUNS).

Please create a request in BOMcheck using your Super-User Account for the supplier to declare the part number by going to ‘Send request to suppliers’.

Your supplier will need to include your company in the confidentiality settings of the declaration to be able to view the part.

"SCIP S2S Integration hasn't been configured. Please contact: admin@bomcheck.net"

The error message is displayed when trying to open the SCIP S2S Integration module before it has been configured. If you would like to add the SCIP integration tool to your BOMcheck account to automate your SCIP submissions, please contact us.

BOMcheck has allowed user companies across multiple industries and from all EU Member States to fulfill their SCIP obligations efficiently and cost-effectively by automating SCIP dossier generation and submission.

"Part to which part number #123 has been mapped to has previously been declared with a material unit of X (e.g. cm^2, cm^3, each, etc.)"

The error message is displayed when you are trying to update, replace or map a part number to a part number that has previously been declared with a different material unit. Once a part number has been declared with one material unit, i.e. ‘m’, it cannot later be declared as a different material unit, i.e. ‘each’.

How often is BOMcheck updated?

Unless there are extenuating circumstances in the regulatory landscape, BOMcheck has a bi-annual release cycle that follows the updates to the REACH Candidate List. Other substance lists may also be updated during the bi-annual release.

Where are the servers for BOMcheck located?

BOMcheck is hosted by AWS and uses clusters of servers with the master cluster servers located in Dublin and clone cluster servers in Virginia (USA), California (USA) and Singapore.

How should I format my parts list for my multiple-part declaration?

Parts list format for declaration tool:

1. In Microsoft Excel, create your parts list with the following data in each row, with no headers or title row:

Column A: part number Column B: part name (optional) Column C: part weight (with no unit)

2. Save the file as a Unicode text file (.txt) for successful upload to BOMcheck

How should I format my parts list to upload a single assembly/BOM?

Parts list format for assembly tool – create single assembly:

1. In Microsoft Excel, create your parts list with the following data in each row, with no headers or title row:

Column A: part number Column B: supplier DUNS number Column C: optional quantity number to indicate that a part number occurs multiple times or to indicate the quantity of a material Column D: optional alphanumeric to identify alternate parts Column E: if a quantity of material is included in Column C, you must include the material unit in Column E

2. Save the file as a Unicode text file (.txt) for successful upload to BOMcheck

How should I format my parts list to upload multiple assemblies/BOMs at once?

Parts list format for assembly tool – create multiple assemblies:

1. In Microsoft Excel, create your parts list with the following data in each row, with no headers or title row:

Column A: assembly part number Column B: assembly name Column C: 10-digit SCIP Article Category for the assembly Column D: part number contained in assembly Column E: DUNS number of supplier who provides part number in column D Column F: optional field to indicate that a part number is contained in the assembly multiple times or to indicate the quantity of material. Column G: optional alphanumeric to identify alternate parts Column H: if a quantity of material is included in Column F, you must include the material unit in Column H